Infinity ERP Manual

For Real Estate Marketing Businesses

Objective

If you are running a Property Marketing and Investment Business, means you are not real estate developer but are investing in real estate properties projects. You must have to maintain your transactions to control and monitor business progress.

Infinity ERP gives you flexibility to handle from simple to complex transactional requirements. Here are the key objectives to develop ERP Mobile Application.

Transactional (Accounting) Approach

There are two following type of approaches to maintain Investment Transactions in Infinity ERP.

  • Cash Base Accounting
  • Accrual Base Accounting

 

Cash Based Accounting

Record each transaction when you pay or receive cash. Just go to Payment and Receipt window and record transactions (Payment made and Cash received etc.)

Accrual Base Accounting (Recommended)

Create Payable or Receivable Invoices before Paying or Receiving Cash. This approach give you a true picture of your business on any given point. You would always have answer of your following questions

  • What is the profitability of your business?
  • What is Receivable from Investments Projects?
  • What is Payable to Investors?
  • Receiving Money from Your Investors

 

Transactional Guide Lines

Following is the guidelines, step by step for transactions according to the Accrual Base Accounting System. For cash based accounting maintaining you can lead to end of this document.  

Crate a Project

1.  Open a new project in a project window

2. Enter new project name and description along with its search key

3. Select line level as a project.

4. In case of reference, you can enter information in reference box.

5. After completing all fields save the document and your will open a new project.

Create Properties

1.  To create a new property, go in sellable properties (product) just after creating project directly from subtab of project window.

2. Enter property name and search key

3. In property attribute box select product category which will be of course sellable property and select its project from where this property belongs including its tax category, UOM, product type and sales representative.

4. Look for the checkbox according to your situation if the plot is been sold or not or purchased or not purchased and if its stocked.

5. After filling out all fields save the document.

6. Set the price of the property in price subtab below the window.

7. Set the purchase and sales price of this property in standard price box

Business Partner Over All Introduction

The Business Partner Window in ERP is a tool that allows organizations to manage their customers, vendors, employees, and prospects efficiently. It centralizes and categorizes all relevant details about these entities for streamlined transactions and relationships.

Key Purposes of the Business Partner Window:

  1. Unified Management: Stores information about customers, suppliers, employees, and other partners in one place.
  2. Roles Assignment: A single business partner can have multiple roles (e.g., a company can be both a customer and a vendor).
  3. Contact & Location Tracking: Maintains addresses, contact details, and shipping/billing locations.
  4. Financial Information: Manages credit limits, payment terms, and bank details.
  5. Pricing & Discounts: Assigns specific price lists and discount structures to customers or vendors.
  6. Tax & Compliance: Defines tax categories and relevant regulatory requirements.
  7. Transaction History: Links purchase orders (POs), sales orders (SOs), invoices, and payments with business partners.
  8. Accounting Integration: Associates business partners with accounting elements like receivables and payables.

It holds several groups which are

  1. Customer – Someone who purchases goods or services.
  2. Vendor (Supplier) – Someone who supplies goods or services.
  3. Employee – An internal staff member.
  4. Prospect – A potential customer or business lead.

Create a New Customer

1.  To create a new customer, go in business partner window.

2.  To create a new customer, go in business partner window.

3. This is customer information box where multiple things can be set according to the customer.

4. Save the document.

5. After that go in location child tab of location to add a location of a customer by entering address city and country and then select ok and click on blue business partner tab which will bring back to business partner window and your customer business partner will be opened.

Create a New Vendor

1. To create a new customer, go in business partner window.

2. Same steps will be applied while creating vendor business partner as we will enter name and select business partner group as vendors and key will be generated automatically.

3. This is vendor information box where we can set fields according to vendor requirement.

4. Save the document.

5. After that go in location child tab of location to add a location of a vendor by entering address city and country and then select ok and click on blue business partner tab which will bring back to business partner window and your vendor business partner will be opened.

Create a New Employee

  1. To create a new employee, go in business partner window.

2. Fill all fields and select business partner group as employee. Remember to turn on customer and vendor check on including employee.

3. Save the document.

4. Go in location child tab and enter location of employee business partner as same as in customer and vendor and then new employee business partner will be created.

Receiving Investment from Investors

1. Book a receivable Invoice in “Invoice (Customer)” window.

2۔ Select the Investor Name in Business Partner field and select date invoiced.

3۔ Select the Price list and project.

4۔ Go to Invoice Line.

5. Select the “Investor Investment” in Charge Field and amount in price field .

6. Go back to Invoice tab and Click the Document Action Field (complete) and your transaction will be completed.

7. Now go to “Payment and Receipt” Window.

8. Select the Investor Name in Business Partner Field and select the project name in Project Field.

9. Select the Last created Invoice in Invoice Tab and verify amount in amount tab.

10. Click the Document Action Button (Complete) to complete the transaction.

Making Investment in Property/Purchase the Property

1. Book a Payable Invoice in “Invoice (Vendor)” window.

2. Select the Investor Name in Business Partner field and select the Date Invoice and select the Project.

3. Go to Invoice Line and select the “Investor Investment” in Charge Field and put amount in price field.

4. Go back to Invoice tab and Click the Document Action Button (Complete) Your Transaction is complete.

5. Now go to “Payment and Receipt” Window.

6. Select the Investor Name in Business Partner Field and select the project name in Project Field and select the Last created Invoice in Invoice Tab.

7. Verify amount in The Amount tab and click the Document Action Button to complete the transaction.

Create a New Payment

  1. Open a payment and receipt window and enter mandatory fields including business partner document type (Bank or cash) and project.

2. In case if we are making payment against charge then charge will be entered here and bank account be selected in case of bank payment.

3. After that we will enter amount and complete the document to complete the transaction.

4. In case if we are making a payment document against invoice then just enter the invoice for which you are making payment and it will automatically fetch invoice data in payment windows including amount etc. as no charge will be involved in invoice payment.

5. After that complete the document.

Create a New Receipt

1.  Open a payment and receipt window and enter mandatory fields including business partner document type (Bank or cash) receipt and project.

2. In case if we are making a receipt against charge the select charge and enter payment amount in amount field.

3. After that complete the document.

4. In case if we are making a receipt against invoice then we will enter invoice customer and payment amount will be updated as no charge will be involved here.

5. Click on document action complete to complete the transaction.

Create New Customer Invoice

1. To create customer invoice open sales invoice window.

2. Enter business partner whom against you are making invoice, select target document type which will be AR Invoice and select price list and save the document.

3. Click on Invoice line and enter product you want to sale and I will show its amount in amount window.

4. Come back in invoice and complete the document-by-document action.

Create Customer Credit Memo

1. To create a customer credit memo open Sales invoice window.

2. Enter business partner whom against you are making invoice, select target document type which will be AR credit memo and select price list and save the document.

3. Click on Invoice line and enter product which is been credited and save.

4. Come back in invoice and complete the document.

Create New Vendor Invoice

1. To create Vendor invoice open Purchase invoice window.

2. Select target document type AP invoice, business partner and project for the invoice and save document.

3. Go in invoice line and enter specific charge, write an expense in description box and enter the expense amount in price field and save the document.

4. Go back in invoice window and complete the document.

Create Vendor Debit Memo

1.  To create Vendor invoice open Purchase invoice window.

2. Select target document type AP debit memo, business partner and project for the invoice and save document.

3. Go in invoice line and enter specific charge, write an expense adjustment in description box and enter the expense amount which is adjusted in price field and save the document.

4. Go back in invoice window and complete the document.

Create GL Journal

1.  Open GL Journal window from search box

2. After that write something in description if needed, posting type will be actual because its real time transaction, document type will be GL journal, document date, account date and period for the actual month and save the document.

3. After that we will go in GL journal line and mention for example if it’s related to employee salary then we will mention like this. We will select account, business partner and project.

4. We will enter the amount in amount box if it’s been debit or credit according to the situation. Here amount is credited because it’s related to salary incentives.

5. Save the document.

6. To add further lines, we will click on + button as shown below.

7. After completing all lines come back on Journal window and complete the document-by-document action. This process will hit account ledgers.